Why does Your Educational Institution need to Leverage Biometric Attendance System?

The days of rolls calls and attendance registers are long gone. The advent of a biometric attendance system has automated attendance processes in educational institutions. The biometric student management system requires biometrics (such as fingerprints or thumb impressions) of students to:

• Verify their identities
• Take their attendance
• Allow them to enter the classroom

There are many benefits of a biometric attendance system, and in this post, we will discuss some of them. 

Benefits of biometric attendance system

Here are twelve benefits of a biometric attendance system:

1. Accurate

The main advantage of a biometric attendance system is its accuracy. When students place their fingers on a reliable biometric device, it records the exact time (hour, minute, second, and microsecond). The details give the exact information of: 

• Check-in and check-out times
• Classes attended
• Late attendance 
• Leaves

The pen and paper attendance doesn’t allow to record late attendance or the exact time of attendance.

2. Convenient

When entering, attendance needs only a touch of a finger, it is the most convenient way to do so. The biometric attendance student management system does just that. It is convenient for students, teachers, and administrators. It enables students to check in and out simply by placing their fingers on the device. Teachers don’t have to carry attendance registers and spend time and energy on roll calls. Administrators don’t have to worry about storing the registers and checking the attendance before exams. They can do that by accessing the student management system. 

3. Fraud-proof

In the traditional method, proxies and fake attendance are a huge problem. The biometric attendance system eliminates proxy attendance. The details entered are accurate and no one can tamper with the records. It also prevents everyone from checking in or entering attendance on behalf of another. Apart from regular attendance, it also eliminates proxies in examinations. It ensures that only the right candidates enter the examination hall and take the tests.

4. Cost-effective

The biometrics attendance system gives an excellent return on investment. The educational institutions that use pen and paper for attendance spend a lot of money every year on:

• Stationary
• Attendance registers
• Files and folders
• Storage space
• Additional workforce to maintain the records

But installing a biometric attendance system entails a one-time investment and it minimizes the huge costs in the long run.

5. Saves time

An average teacher takes about five to ten minutes every class on roll calls in the traditional method. In a biometric attendance system, a student takes only a fraction of a second to check-in. This saves a lot of time for teachers and students every year. It also enables administrators to check students’ attendance before the exams. It helps them find out if the students meet the minimum attendance requirement.

6. Makes payroll processing simpler

A sophisticated biometric attendance system integrates payroll processing software. It simplifies the payroll processing and ensures that institute staff and faculty get the right compensation for their work. It records leaves, late check-ins, half-days, extra days, and overtime hours. It makes it easy to monitor and track staff members’ time and calculate their salaries accordingly.

7. Enhances efficiency

Apart from eliminating errors in attendance, the biometric attendance system verifies data in the records. It creates efficiencies, minimizes the time spent verifying data, and makes sure the records are accurate. Saving their time also enhances the productivity of faculty members and enables them to focus on their lessons and students’ queries.

8. Enhances security in classrooms

A classroom with a biometric attendance system only allows the authorized people inside. That means only the students of a particular class and subject teachers can enter the classroom. A classroom with a robust biometric device at its door won’t allow outsiders to enter it. It enhances the security of students and teachers.

9. Robust privacy

Biometric attendance software uses robust encryption methods to:

• Protect the identity and privacy of students and staff
• Prohibits unauthorized access to sensitive information

A strong biometric attendance system can resist attacks from cybercriminals and hackers.

10. Reliable and trustworthy

The fingerprint or thumb impression of a person is unique and doesn’t match any others. This makes the biometric attendance system extremely reliable and trustworthy. By using high-quality biometric attendance software, educational institutions can be assured of the right attendance for years to come.

11. Paperless campus

Biometric attendance systems enable educational institutions to move closer to their paperless campus goals. With the automated attendance management system, institutes eliminate paper use to a large extent and save a huge number of trees. It also enhances the brand image of an institute and makes them more eco-friendly.

12. Unified communication

Using a biometric attendance management system, educational institutes can manage and monitor the attendance of both students and staff from a centralized location. This is extremely beneficial for institutions with multiple campuses or departments on a single campus.

All things considered,

A biometric attendance system gives a lot of benefits to every educational institution. At MyEdu, we have an advanced attendance management system integrated into our sophisticated student management system. If you are looking for a biometric attendance system, contact the MyEdu team to know what perfect solutions for your institute.